How to Write a Job Post for a Filipino Executive Assistant (With a Free Template)

Tom, a real estate investor in Phoenix, posted his first job ad on OnlineJobs.ph on a Sunday night. It read: “Looking for a VA who can do everything. Must be a rockstar. Flexible hours. Salary negotiable.”

By Wednesday, he had 312 applications. Most looked the same. Many had pasted in a template cover letter. After two evenings of reading, Tom still couldn’t tell who could actually run his calendar and chase his contractors.

He rewrote the post with a clear role, set hours, a stated pay range, and a small task built into the application. The second post drew 41 applications, and six of them stood out. He hired one of those six within two weeks. (Tom’s story is an example we use to show how job post choices change your applicant pool.)

This guide shows you how to write that second post. For the bigger picture on pay levels, hiring models, and labor law, read our complete guide to hiring an executive assistant in the Philippines.

Why Do Generic Job Posts Attract the Wrong Candidates?

A vague post invites everyone. The Philippines has about 1.9 million people in its IT-BPM industry, according to IBPAP, plus a large pool of freelance virtual assistants. When your post says “do everything,” every one of them qualifies, and the strongest EAs skip it because it signals chaos.

Experienced Filipino EAs read job posts closely. They look for four things before they apply:

• Clear pay. “Negotiable” often reads as “low.”

• Clear hours. They need to know if the job means a night shift.

• Stability. A long-term role beats a two-month project.

• Respect. Posts that mention benefits, holidays, and growth show an employer who plans to keep people.

What Should a Filipino Executive Assistant Job Post Include?

A Specific Job Title

Use “Executive Assistant to the Founder” or “Executive Assistant (Real Estate Investment Firm).” Avoid “VA,” “rockstar,” and “ninja.” A specific title attracts people who see themselves in that role.

A Short Paragraph About You

Tell candidates who they’ll work for. Tom’s new version said: “I run a small real estate investment company in Phoenix, Arizona. I own 22 rental properties and work with a team of four contractors. I spend too much time on email and scheduling, and I want a long-term partner to take that over.”

Outcomes in Place of Task Lists

List what success looks like for each duty:

• “Keep my calendar free of conflicts and protect two focus hours each morning.”

• “Reply to routine tenant and contractor emails within four hours.”

• “Send me a one-page brief every morning before 7 a.m. Arizona time.”

• “Track every open repair job until it closes.”

Working Hours in Philippine Time

State the hours in Philippine Standard Time (PHT, UTC+8). Tom’s post said: “Monday to Friday, 10 p.m. to 6 a.m. PHT (7 a.m. to 3 p.m. Arizona time).” Candidates can check right away whether the schedule fits their life.

A Real Pay Range

Post a range in US dollars, and say how often you pay. Tom wrote: “$1,000 to $1,300 per month, paid twice a month through Wise.” Our Philippine EA hiring guide lists 2026 pay levels by experience, from about $700 for entry-level roles to $2,000 or more for senior EAs.

Benefits and Time Off

Mention anything you offer, such as a 13th-month bonus in December, paid Philippine holidays, paid leave, an HMO (health insurance) allowance, or an internet allowance. Even one or two benefits set your post apart.

The Tools You Use

List your real stack: Google Workspace, Slack, ClickUp, Calendly, and QuickBooks, for example. Add “experience with these helps, but we’ll train the right person.” That line keeps strong candidates from skipping your post over one missing tool.

A Small Application Task

Ask for something short that shows care and skill. Tom’s post ended with: “To apply, start your message with the word ‘Calendar’ and answer this in under 100 words: A tenant emails at midnight about a leaking pipe, and your manager is asleep. What do you do?”

About a third of Tom’s first-round applicants missed the keyword. That one line saved him hours.

How Should You Word the Post for Your Hiring Model?

Match your language to how you plan to hire. If you plan to engage your EA as an independent contractor, describe deliverables and outcomes, and avoid wording that suggests close control over how the EA works. If you plan to employ your EA through an Employer of Record (EOR), you can describe the role as a full-time position with standard benefits. Our hiring guide explains the contractor, agency, and EOR models and the Philippine labor rules behind them.

Where Should You Post Your Filipino EA Job Ad?

• OnlineJobs.ph: A large job board built for Filipino remote workers. Expect high volume.

• JobStreet Philippines: Popular with corporate professionals, including EAs leaving office roles.

• LinkedIn: Good for senior EAs with corporate or BPO backgrounds.

• Facebook groups: Active Filipino VA and EA communities share posts widely.

• A recruitment firm: A firm like Exec Assistants sources and tests candidates for you, so you only read strong profiles.

Copy-Paste Template: Filipino Executive Assistant Job Post

Executive Assistant to the Founder ([Your industry])

About us: I run [company], a [size and type of business] based in [city, country]. I need a long-term executive assistant to take over my email, calendar, and follow-ups so I can focus on [your top priority].

What you’ll own:

• Keep my calendar free of conflicts and protect [number] focus hours each day

• Reply to routine emails within [number] hours

• Send a one-page morning brief before [time] [your time zone]

• Track open projects and follow up until each one closes

Hours: Monday to Friday, [start] to [end] PHT ([start] to [end] [your time zone])

Pay: $[low] to $[high] per month, paid [twice a month] through [Wise or Payoneer]

Benefits: [13th-month bonus, paid Philippine holidays, paid leave, HMO or internet allowance]

Tools: [List your tools]. We’ll train the right person on anything new.

To apply: Start your message with the word “[keyword]” and answer this in under 100 words: [a short, real scenario from your business].

Red Flags in Your Own Job Post

Check your post for these before you publish it:

• “Salary negotiable” with no range. Strong candidates skip it.

• Unpaid test projects longer than 30 minutes. Pay for any test that takes real work.

• “Must be available 24/7.” Nobody can do this well, and good candidates know it.

• A list of 20 tools. It signals that you don’t know what you need.

What Happened After Tom’s Rewrite

Tom hired Grace, a former executive assistant at a Makati property management firm. Within a month, she had moved every contractor request into ClickUp and set up a shared calendar for property inspections. Tom told a friend his inbox felt “quiet for the first time in three years.”

A clear post made it easy for someone like Grace to see herself in the job and apply.

Find Your Executive Assistant

A clear job post brings you fewer, better applicants. If you’d rather skip the screening, talk to us about hiring a virtual executive assistant. We test every candidate on writing and judgment before you see a profile.